December 16, 2007

Meeting Attendance

• Brent Cowan, Betsy Cowan, Sandee Razminas, Candee Carlson, Randee Harris, Beth Oseroff, Jane Monsson, Katie Kirkland, Gail Kirkland, Jenn Holdren, and Katherine Goodwin

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • November minutes were approved.
• Treasurers Report
  • $14,724.41
• Horse Show
  • DQP fees for 2008 have been announced and the affiliate packet will be received soon.
• Clinic
  • Betsy will call Catherine to get the FFA News contact info, send e-mails and create flyers. The confirmed date is now Sunday, February 10, from 1:00 to 3:30 (or so) at the Milligan Stables. Sandee will use the NTASHA card to buy supplies, so please call her to request any items needed for your presentation. The schedule we came up with is:
    • Arrival/Name tags
    • History of Saddlebreds by Brent for the Entire Group
    • Kids will do "Mane" braiding with Betsy and the adults will hear "Why Horse Shows and Lessons?"
    • There will be a "Simulcast" of Saddlebred videos and "How to Make the Perfect Horse Show Bun"

New Business

• Elections
  • January is the biannual Officer elections for NTASHA. Be sure to attend to vote or be voted for!

Meeting Adjourned

Next Meeting

• January 21, 2008
• Milligan Stables
• Plano Road
• 6:00 P.M.

Meeting Attendance

• Sandee Razminas, Candee Carlson, Brent Cowan, Betsy Cowan, Gail Kirkland, and Jenn Holdred

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • October minutes were approved.
• Treasurers Report
  • $14,649.89
• Horse Show Wrap Up
  • Thank you's were sent and the RV Site rentals were received. Our TASHA sponsorship is still outstanding and we need to follow-up on one other pledge.
• Clinic
  • Planning continued for the service project. The FREE Saddlebred Clinic will be Saturday, January 12, and will be an event for riders, their friends, and parents. There will be stations for:
    • Saddlebred History (Brent)
    • Perfect Horse Show Hair (Jenn)
    • Braiding your Show Horse's Mane (Betsy)
    • Benefits of Lessons and Showing as a Hobby (Guest speaker to be recruited by Candee)
    • Lunch (Gail)
    • Saddlebred Videos (Procured by Jenn and run by the older riding students)
  • Gail will call the library, Betsy the church and Sandee the Plano Center to fund a venue.

New Business

• NTASHA Christmas Party
  • The NTASHA Christmas Party meeting will be Sunday, December 16, at 4:00 at Sandee Razminas' house. It is a pot-luck finger foods affair and all members are invited.

Meeting Adjourned

Next Meeting

• December 16, 2007
• Sandee Razminas' House
• 4:00 P.M.

Meeting Attendance

• Sandee Razminas, Candee Carlson, Brent Cowan, Betsy Cowan, Jane Monsson, Janie Hamilton, Meg Rockman, Sutton Rockman, Daily Rockman, and Jenn Holdren

Old Business

• Call to Order
  • Gail Kirkland was absent so Jane Monsson called the meeting to order.
• Approval of Minutes
  • September minutes were approved.
• Treasurers Report
  • $14,768.95
• Horse Show
  • We need to send Thank You letters to judges, ringmaster, and other key contributors to the successful 2007 show. The DQP charges for the upcoming year will be increased at the upcoming commission meeting in November. Fees will likely be $8.00, $9.00, and $10.00, depending upon the rating of the show. NTASHA will pass on the increase to TWH exhibitors. Preliminary calculations show approximately a $600.00 profit at the 2007 show. Sandee collected almost $2,000.00 in sponsorships in the horse show office, or we would have lost money. Some discussion was also given to the management of accounts for RV hookup's and vendor booths. We had 20 to 25 more horses this year than last. No complaints were received about the the horse show. The office staff liked the new computer and program. The academy classes being spread into the evening was very popular, as was the awarding of 2nd through 6th place ribbons at the out gate.
• Calendars
  • Sixteen calendars were sold at the horse show. Print quality was compromised this year, as we were later than intended getting our materials to the printer. Photo deadline for next year will be August 1. We can all start selling ad space for the 2009 calendars at the spring shows, with the Lexington Junior League being the last horse show photo op to make the deadline. We will be adhering to a 12-month calendar next year, and attempting to get a better representation from all of the barns in our region.
• Clinic
  • This year we want the clinic to be a round-robin indoor event, appealing to both current and prospective Saddlebred exhibitors. Such topics as outfitting for the show, videos, Saddle Horse history, horse crafts, and the like were suggested. We hope to have several area barns help with the presentations, and incorporate lunch. A nominal admission fee will most likely be charged to help with food and facilities. We will be holding this event on a Saturday in January.

New Business

• Host Show 2008
  • Consider new printer.
  • Ribbons stay at out gate.
  • Ensure that out gate footing is nine yards of select fill.
  • Implement more thorough collections system for RV Hookups.
  • Raise DQP Fees to reflect 2008 TWHC pricing.
  • Be more thorough in class descriptions for both breeds.
  • Pairs class to be all-breed walk and favorite gait and use both judges.
  • Pursue mules again or mounted police, maybe jumping mules. Ads on pertinent websites.
  • Consider fun barn competition along lines of "Corny Dog" games, trainer equitation, etc.
  • Next year's dates are October 11-12, 2008.
  • Show manager to compete contract administration from start to payout.
  • Attendees also discussed the pros and cons of becoming a rated show and what makes a horse show well-attended or not. If it becomes necessary to qualify for the World's Championships at local Regional Championships, then it would be pertinent to become a rated show and reasonable to expect "A" string performance horses. In such an event, we would need additional staff.

Meeting Adjourned

Next Meeting

• November 19, 2007
• Milligan Stables
• Plano Road
• 6:00 P.M.

Meeting Attendance

• Meg Rockman, Sutton Rockman, Daily Rockman, Jane Monsson, Janie Hamilton, Brent Cowan, Betsy Cowan, Candee Carlson, Sandee Razminas, Gail Kirkland, and Jenn Holdren

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • August minutes were approved.
• Treasurers Report
  • $12,191.65
• Horse Show
  • Twenty rooms are reserved at The Courtyard Marriott at Las Colinas.
  • Application for the ASHA Awards posting has been mailed. They want the names of all of the horses in each class, not just the winners. The new computer program will accommodate this.
  • We have one vendor signed up for space at the show. They are bringing their own tables.
  • Things to do include securing two loads of sand, reserving seven tables and 12 chairs, confirming the ribbon presenters, calling Michelann with estimate of stalls and shavings needed, and asking Ann and Myra to watch calendars at their booth--perhaps compensating them with lunch.
• Calendars
  • We will keep an old calendar for the archives. The new calendars have 14 ads and all but two have been paid for ($2,650.00 received). We decided to accommodate the quantity by having the calendar run from December 2007 to January 2009.

New Business

• Combining State Fair and NTASHA
  • Several people have inquired about combining the State Fair and NTASHA Horse Shows. Our response is that while we wish to continue with two separate fall shows, we would adopt the UPHA and Futurity classes if need be.

Meeting Adjourned

Next Meeting

• October 22, 2007 (4th Monday)
• Milligan Stables
• Plano Road
• 6:00 P.M.

Meeting Attendance

• Jane Monsson, Janie Hamilton, Meg Rockman, Sutton Rockman, Daily Rockman, Brent Cowan, Betsy Cowan, Sandee Razminas, Candee Carlson, and Gail Kirkland

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • July minutes were approved.
• Treasurers Report
  • $11,854.27
• Horse Show
  • All the contracts are mailed out, but not received back yet. The new photographer will be Equigraphix. Three classes have been added for gaited mules. The hotel arrangements have been made. Judges are renting their own cars and will present receipts for reimbursement. We have received in one $50.00 sponsorship. T-shirts and hoodies (prizes) have been received. Premium books have been mailed. FOR NEXT YEAR we want to add www.horseshowtime.com and www.texassaddlebreds.com web addresses to the front of the premium books. Margo e-mailed in a couple of changes to the Walking Horse equitation classes. We will post the changes Friday before the show and attempt to notify the would-be participants by phone or e-mail prior to the week of the show. We confirmed that 2nd through 6th place ribbons would be awarded and manned outside the exit gate.
• Calendars
  • All but one month of advertising has been sold for the calendar. The old calendar did not sell on E-Bay, but there are only a few months left at this point.

New Business

• State Fair
  • Catherine Goodwin will man a NTASHA table at the State Fair again if requested.

Meeting Adjourned

Next Meeting

• September 17, 2007
• Milligan Stables
• Plano Road
• 6:00 P.M.

Meeting Attendance

• Brent Cowan, Betsy Cowan, Jane Monsson, Janie Hamilton, Gail Kirkland, Katie Kirkland, Sandee Razminas, Candee Carlson, Meg Rockman, Sutton Rockman, and Jenn Holdren

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • June minutes were approved.
• Treasurers Report
  • $13,458.86
• Calendar
  • There are two bids in on the calendars, one from Koehler Graphics for $2,220.00 for a 12-month calendar and one from Plano Type and Graphics for $1,714.57. Sandee moved that Gail would get the third bid and then proceed with printing so that we can potentially have the calendars ready for sale at the State Fair. Brent seconded, all passed. Meg volunteered to help Gail put he old calendars on E-Bay.
• Computer
  • Meg did make the purchase of our new computer and printer. The computer is a new Dell and has Windows XP. The cost was $759.22 and it will be delivered by the end of July. The printer also is capable of scanning and copying. Programming for the horseshoe weekend is $60.00.
• Audit
  • The club financial audit was completed and passed.
• Horse Show
  • Janie brought it to the club's attention that ASHA has implemented a new qualifying system for Park and Pleasure horses in order to compete at the World's Championship Horse Show. Points can be earned even at non-rated shows and there is no cost to the horse show, but the show must register in advance and report the results within 10 days. Members were encouraged to go to the ASHA website and become familiar with the guidelines.
  • The new horse show schedule was submitted and reviewed. The Pairs class was moved back to the matinee. It was also decided that definitions of the new classes be printed in the premium book, perhaps by reducing the size of the map or utilizing the inside front cover. The Walking Horse exhibitors are happy with the class schedule as it stands. We will try to add a fun class for their division as well: perhaps a Water Glass class. Brent confirmed the judges as Janet Green for the Saddlebreds and Newton Parks for the Walking Horses. Janie agreed to be the Paddock Master.
  • The RV spots will cost the exhibitors $25.00 and there is an early/late fee for exhibitors of $20.00 for arriving prior to noon the day before the show or staying past midnight on Sunday.
  • Betty Shupp will be doing the hoodies and long-sleeve T's for the prizes. They will be Hanes 100% cotton pre-shrunk with white lettering on navy background.
  • Betsy will e-mail rosters and labels to Meg for premium books.

New Business

• No new business.

Meeting Adjourned

Next Meeting

• August 20, 2007
• Milligan Stables
• Plano Road
• 6:00 P.M.

Meeting Attendance

• Gail Kirkland, Brent Cowan, Betsy Cowan, Sandee Razminas, Candee Carlson, Ginny Beth Norton, and Jenn Holdren

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • May minutes were approved. Confirm that Candee is on e-mail list.
• Treasurers Report
  • $13,456.72
• Calendar
  • The bid came back on the calendar. Nine pages total/front and back costs $2,530.00. This is the same as last year. A 12-month calendar is a little less, at $2,200.00. Last year we sold 90 of 150 units. Ad pages this year will be $250.00, with a 10% discount for NTASHA members and a 10% premium for specifying a certain month for ad placement. Gail will get additional bids from other printer.
• Horse Show
  • Facility rent at Las Colinas this year is $3,000.00. Surface work beyond standard would cost $20.00 per hour. Stalls cost the organization $40.00, with an additional charge of $15.00 per stall for arrival prior to noon Friday, October 12. Shavings are $6.00 per bag with a one bag minimum. There are 20 RV hookup spots available at an expense of $20.00. The office rent is $75.00 which includes use of the telephone. An office cleaning fee of $25.00 may be imposed as well. Vendor spots cost the club $30.00 per day.
  • Gail will contact the Walking Horse commission to determine DQP rates. Again, there will be no prize money in the Walking Horse division, as it would require a significant increase in DQP feed.
  • We confirmed that there will be no NTASHA-sponsored exhibitors' meal this year.
  • Gail will send Betsy an e-mail to forward regarding sales and sponsorship help. Betsy to update TASHA member contact info.
  • Brent has calls in to all unfilled positions. The paddock master position is still open. We put forth Janie Hamilton as a possibility and will be paying $100.00 per day this year.
  • Gail suggested having prize coupons for youth prizes, which could be be redeemed as a "goody" table. We discussed that such a venture would require additional administration and manpower, so that option is being tabled pending our volunteer drive results. There are 32 juvenile rider classes.
  • The class schedule was reviewed and discussed. There will be some rearranging of classes to move some performance classes to the matinees and academy to the night. We reviewed the new divisions in the Under 17 age bracket. A "maiden" rider has never won a blue ribbon, a "limit" rider has won less than 6 blues or been showing less than 2 years. An "advanced" rider has won more that 6 blue ribbons.
  • Pullover hoodies are the proposed championship prizes for 2007, with long-sleeve T's for the qualifiers. Members agreed that a 50-50 poly-cotton blend, preferably Hanes, in a white letter on either royal blue or navy background would be best.

New Business

• No new business.

Meeting Adjourned

Next Meeting

• July 16, 2007
• Olive Garden
• Central and Plano Parkway
• NEW FOR JULY: All attendees are to arrive at 6 P.M. whether or not you are eating, so that they will seat us as a complete party.

Meeting Attendance

• Gail Kirkland, Katie Kirkland, Sandee Razminas, Candee Carlson, Brent Cowan, Betsy Cowan, and Jane Monsson

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • April minutes were approved.
• Treasurers Report
  • $13,731.54
• Membership
  • The membership is currently at 79 members. We decided to send e-mails to Big D winners not yet members.
• Audit
  • The audit has not been done yet, but will be. The final profit from the 2006 NTASHA Show was $5,329.77, most of which was due to the refund on the facilities due to being rescheduled by Las Colinas.
• Computer Budget
  • The computer budget was verified at $1,200.00, which should cover the computer, printer, and program.
• Calendar
  • The calendar discussion included a confirmation that only full-page ads would be sold for the 2008 calendar. The E-Bay listing for calendars will read "2008 American Saddlebred Horse Calendar as presented by NTASHA." Since this will be marketed as a Saddlebred calendar, all photos must have a horse in them. The price of an ad page will be determined after we receive our final bid. We are anticipating our quantity needed to be between 250 and 300 units.
• Horse Show
  • The 2007 horse show was discussed next, with the first topic being food. We decided that an exhibitors' meal was nice, but that people don't come for the food and that it was not financially feasible or convenient from a standpoint of time. The meal was therefore removed from the show. Judges were discussed and the names of Janet Thompson and Cheryl Manahan were suggested for Saddlebred judges. Walking Horse judge recommendations are still coming in. Gail will get a list together for Brent to call. We have decided to rehire Doug as the ringmaster (Brent to call), Katie for music, and Stephanie for ribbons. We need to confirm with Horseflix for videos and Brent is to find a photographer.
  • We also discussed handing out ribbons for 2nd through 6th place on the backside so that horses didn't get in such a hurry to go back to the barn that they might cause a scene.
  • Awards for this year: we will continue awarding medallions for junior exhibitors, but go to clothing items, especially sweatshirts for the adults.
  • We also decided that we should not be putting ads in the premium books this year.
• Membership Drive
  • Betsy will remind Gail to gather academy rider contact information for help with the membership drive, etc.

New Business

• No new business.

Meeting Adjourned

Next Meeting

• June 18, 2007
• Olive Garden
• Central and Plano Parkway
• 6:30 P.M. Dinner
• 7:00 P.M. Meeting
• Betsy will make reservations.

Meeting Attendance

• Gail Kirkland, Katie Kirkland, Betsy Cowan, Meg Rockman, Sutton Rockman, Daley ?, Jane Monsson, Sandee Razminas, and Candee Carlson

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • March minutes received. Correction made to date of meeting.
• Treasurers Report
  • $12,856.82
• Horse Show
  • Brent hadn't talked to judges yet. We need to get the Walking Horse experts to pick a judge.
• New Computer
  • We can get a Windows laptop without Vista. New program is not compatible with Vista. Meg hasn't spoken to program sales people in several months, but will renew that conversation. A 3-in-1 printer would be best.
• Audit
  • Scotty hasn't done our audit yet, but will.

New Business

• Spring Extravaganza
  • We need to send Virginia Norris our sponsorship money for the Extravaganza on May 20.
• Horse Show Scholarship
  • Voted not to do horse show scholarship again.
• NTASHA Calandar
  • Voted to do calendar again, as it made the club $1,200.00 and was quite popular. The next calendars only need to be 12-month calendars. Do not need as many as we ordered last year: 150 should be sufficient.
• NTASHA Fall Classic Horse Show
  • Katie Kirkland proposed a "pairs" class for the NTASHA show. Members liked the idea. We also liked "ride-a-buck". We discussed bringing in another breed. Jane brought up the Mounted Police. Evidently the MP's enjoy competing in bravery/obstacle-type classes and have an enthusiastic following. Members approved the MP, ride-a-buck, and pairs class.

Meeting Adjourned

Next Meeting

• May 21, 2007
• Olive Garden
• Central and Plano Parkway
• 6:30 P.M. Dinner
• 7:00 P.M. Meeting
• Betsy will make reservations.

Meeting Attendance

• Sandee Razminas, Candee Carlson, Gail Kirkland, Brent Cowan, Betsy Cowan, and Jane Monsson

Old Business

• Call to Order
  • Gail Kirkland called the meeting to order.
• Approval of Minutes
  • There were no corrections to December's minutes, although it was noted for the record that the February meeting was actually the NTASHA Awards Banquet and that the January meeting was canceled due to inclement weather.
• Treasurers Report
  • $12,862.45
• Awards Banquet
  • The 2007 banquet cost for the 2006 Texas High Point awards was $4,035.32, up from $2,075.00 in 2005. It was noted that the casino was very popular again, but that the music was not a big hit, just due to the age breakdown and the popularity of the casino. The recommendation stands for the next banquet to use the casino service's provided background music. We may need to downsize the facilities and perhaps scale back on the dinner.
• New Computer
  • Discussion on the purchase of a new computer and accessories was the next order of business. We just need to make sure that the new laptop is compatible with printer and new horse show program, which is Windows-based. Brent Cowan will burn the 2006 show data to a disk. Jane moved that we authorize Meg to purchase a new laptop, printer, and program up to $1,200.00. Must be Vista compatible.
• Sponsorships
  • Pin Oak, Big D, and SASHA have been sent sponsorships in the amount of $300.00 each.

New Business

• NTASHA Junior Exhibitor Luncheon at Big D
  • We need to make sure that the food goes to the kids and to promote NTASHA membership. Jane will supply invitations.
• NTASHA Calendars
  • Gail will be listing unsold excess NTASHA calendars on E-Bay.
• ASHA Charter Club
  • The ASHA requires that we present an annual budget once a year. This will be due in April. If the amount in the treasury is over $5,000.00, an audit must be conducted by an independent auditor. Scotty will be able to perform this audit.
• NTASHA Fall Classic Horse Show
  • It is time to begin designating 2007 show positions. Brent was appointed to be the show manager again this year. We may need a new videographer. The BBQ was discussed, as well as the possibility of a progressive barn party or other function for Sunday lunch. This discussion was tabled.
• 2008 Riding Clinic
  • The 2008 riding clinic was also discussed. Brent suggested booking a big name instructor. We need to start now for an early spring date. We will also research school test dates and Collin Country Youth Park availability.
• Other Educational/Promotional Ideas
  • Other educational/promotional ideas were discussed as alternatives or augmentations to the clinic. Jane brought up the success of the Morgan Expo at the Youth Park. Perhaps the two concepts could be combined. Brent will get recommendations from the potential clinicians.
• Membership Drive
  • The final topic was the membership drive. March 1st is the beginning of the new NTASHA year. Betsy will send out renewal letters to all the Texas Saddlebred club members, both by e-mail and US mail.

Meeting Adjourned

Next Meeting

• April 16, 2007
• Love & War in Texas
• Plano Parkway and Central Expressway
• 6:30 P.M. Dinner
• 7:00 P.M. Meeting

Awards Banquet instead of Meeting

Meeting Canceled Due to Inclement Weather