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NTASHA 2006 MONTHLY MINUTES

December 17, 2006

Meeting Attendance

  • Sandee Razminas, Candee Carlson, Brent Cowan, Besty Cowan, P'Arys Bennett, Janie Hamilton, Jane Monsson, Linda Kenner, Gail Kirkland, and Katie Kirkland

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to November's minutes.
  • Treasurers Report
    • $16,642.68
  • Banquet
    • Everything is in place for the Texas State High point Awards Banquet to be held Saturday, February 10, 2007. It was decided that the invitation/awards notifications would need to go out the first week of January so that attendees would have plenty of time to respond. Sandee volunteered to take care of this task, since she would have access to the winners list.

New Business

  • No new business.

Meeting Adjourned

Next Meeting

  • January 15, 2007
  • Love & War in Texas
  • Plano Parkway and Central Expressway
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

November 20, 2006 Meeting

Meeting Attendance

  • Meg Rockman, Sutton Rockman, Brent Cowan, Betsy Cowan, Gail Kirkland, Janie Hamilton, Jane Monsson, Sandee Razminas, and Candee Carlson

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to October's minutes.
  • Treasurers Report
    • $16,746.94
  • Horse Show
    • This year the show experienced a profit of $5,214.86. We had approximately the same number of Walking Horse and Saddlebred entries. Sponsorships were received in the amount of $4,995.00 with one more $50.00 pending.
    • Thank you's will be sent out to our sponsors. We discussed Jackpot Judging and decided against it going forward.
  • Banquet
    • No new news--invitations will go out at the first of the year.

New Business

  • Pony Express Magazine
    • A free advertisement with Pony Express Magazine was presented and approved.
  • Computer
    • Janie spoke about the benefits of the program "horseshowtime.com". She will get the system requirements for the program to make sure we purchase the optimum computer. Jane moved for Meg to get specs for printer and computer. Candee seconded the motion. All Approved.
  • Show Schedule
    • We discussed the topic of reformatting the schedule to better mix academy and performance classes. Membership had submitted the idea of making Saturday night exclusively Walking Horses. The meeting synopsis was that trainers are not bringing performance horses to NTASHA for size and timing reasons and that little could be done to change those objections. There will be more scheduling conflicts by segregating breeds. The best options entertained were the addition of Jackpot classes and moving the higher-level academy classes to the evening performance. Jane moved to have amateur and jackpot classes, Candee seconded the motion and all agreed.

Meeting Adjourned

Next Meeting

  • December 17, 2006
  • Sandee Razminas' House for Annual Christmas Potluck Meeting
  • 4:00 P.M.

October 20, 2006 Meeting

Meeting Attendance

  • Gail Kirkland, Sandee Razminas, Candee Carlson, Brent Cowan, Betsy Cowan, Meg Rockman, and Jane Monsson

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to September's minutes.
  • Treasurers Report
    • $10,689.00
  • Calendar Sales
    • Estimate 18 calendars sold since last meeting. Remaining calendars and shirts to be available at the show.
  • Horse Show
    • Sponsorships received, including Whispering Farms almost $4,000.00.
    • There will be two scholarships this year. We are accepting donations for this fund. (Subsequently received, thank you!)
    • Ribbons and trophies have arrived.
    • Brent has tables, chairs, and sand lined up.
    • Whispering Farms will not be at the show but has left promotional materials at Milligans.
    • Debbie Graves has volunteered to help with the show. Members present thought she would be great at managing Jackpot Judging.
  • Banquet
    • Sandee distributed menu options for the Hilton Garden Inn on Bethany in Allen. The banquet will be from 7:00 to Midnight, February 10, 2007.
    • Members present selected items from each of the following categories: 2 Hot, 2 Cold, 1 Display, 1 Carving Station, and 2 Action Stations. Consideration was given to two different bar options and the Premium Bar was selected.

New Business

  • We've reserve Las Colinas for the weekend of October 14-15+- for 2007 and 2008. LASHA is the week before and there is a large Walking Horse show the week after. After discussion, it was decided that this date is still subject to change.
  • TASHA wants us to consider joining them in putting on one of their two shows and making it more Texas/broad in scope.
  • Members present discussed pros and cons and analyzed why the TASHA shows may be struggling. Ideas presented included cold weather in February, venue objections, and the need to include a second breed for participation, class timing, and Saddlebred exposure. Members also were concerned with conflicts with the banquet in February and the need to compensate horse show workers, as well as travel expenses.
  • NTASHA felt such a coordination would be unlikely to succeed.

Meeting Adjourned

Next Meeting

  • November 20, 2006
  • Love & War in Texas
  • Plano Parkway and Central Expressway
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

September 17, 2006 Meeting

Meeting Attendance

  • Jane Monsson, Gail Kirkland, Janie Hamilton, Sandee Razminas, Candee Carlson, Brent Cowan and Betsy Cowan

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to August's minutes.
  • Treasurers Report
    • $12,518.54
  • Calendar Sales
    • The State Fair Horse Show was last week. We have sold 31 calendars so far and have now recouped our expenses on the project. Katherine Goodwin manned the sales booth last week. She made the suggestion that hooded sweatshirts would be a popular NTASHA sales item. We need to record volunteer hours from our table at the fair.
  • Horse Show
    • Meg is mailing premium books.
    • We have received $3,695.00 in sponsorships thus far. We do have a large sponsorship in the amount of $1,500.00. We are referring to this as our "Grand National Donor" and a suggestion was made to have a sign made to leave on display presenting them as the sponsor of an entire performance. They will also be given a table to display their information.
    • Trophies are still in the confirmation process. Ribbons have been ordered. Sandee reports that winners of qualifier classes will be awarded 12-pack coolers and that the gift pack she wanted for the championship winners may need to be modified. She will have those prizes confirmed within the week.
    • Brent reported that all staff positions have been confirmed for the show.
  • Sponsorships
    • Our original scholarship recipient will not be able to accept the award. A second name was drawn at the State Fair Horse Show. Subsequent to the September meeting it was discovered that the second winner cannot attend either. A third drawing will be held and winner announced before the Horse Show.

New Business

  • Banquet
    • This year's awards banquet will be held on February 10. The proposed location is The Renaissance Dallas/Richardson Hotel on Lookout. Rooms are $99.00 per night if we reserve a block of 10 or more before January 11. The regular rate is $129.00 per night. The banquet room for a crowd the size of ours requires us to guarantee revenue of $3,200.00/90 people. The tickets would need to be $45.00 for adult plates and $25.00 for child plates. The two entrees are chicken breast, wild rice and grilled vegetables or London Broil, Duchess potatoes and grilled vegetables. There is also a vegetarian plate available. Entrees include a salad and a dessert. A child's plate is chicken fingers, French fries and green beans. We were concerned with the cancellation policies and guarantees. Sandee will be doing further research on those points and possibly exploring other venues.
    • Jane still has banquet registration forms on file from past years.
    • DJ's have been quoted at $400.00 and up. Brent suggested hiring his son with his sound system and equipment for $200.00.
    • We discussed gaming tables and decided upon three Black Jack, three Texas Hold 'Em, and one Craps table. The cost would be $1,245.00 and includes a High Roller Award and play money.

Meeting Adjourned

Next Meeting

  • October 16, 2006
  • Love & War in Texas
  • Plano Parkway and Central Expressway
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

August 21, 2006 Meeting

Meeting Attendance

  • Brent Cowan, Betsy Cowan, Candee Carlson, Sandee Razminas, Gail Kirkland, and Jane Monsson

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to July's minutes.
  • Treasurers Report
    • No treasurers report.
  • Calendar
    • We looked at the NTASHA Calendar and approved the print version with the important dates listed on the calendar rather than separately. We will have a table set up at the State Fair Horse Show to sell these beautiful calendars. If you're interested in earning service hours and supporting the North Texas Saddlebred effort, please contact Katherine Goodwin at kcgoodwin@msn.com.
  • Horse Show
    • We recapped the progress made to booking horse show officials. Brendan Heintz will be the Saddlebred judge and Dale Watts is confirmed as the Walking Horse judge.
    • We discussed whether or not to offer prize money this year. With the increased cost of DQP's and travel expenses, we determined that in order to continue hosting the show we would not award monetary prizes this year.
    • It was announced that the Las Colinas Equestrian Center would be compensating us the ring fees this year since we had to change dates due to a double-booking on their part.
    • We discussed ordering sand for the outgate for safety and estimated those expenses at $215.00 to $220.00.
  • Sponsorships
    • A restaurant employee was asked to draw a name from our entrants to receive a free first horse show experience at this year's NTASHA show. The winner's trainer will be notified immediately and the winner will be announced at the upcoming State Fair Horse Show.

New Business

  • No new business

Meeting Adjourned

Next Meeting

  • September 17, 2006
  • Love & War in Texas
  • Plano Parkway and Central Expressway
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

July 17, 2006 Meeting

Meeting Attendance

  • Gail Kirkland, Katie Kirkland, Brent Cowan, Betsy Cowan, Linda Bozeman, Sandee Razminas, Candee Carlson, and Jane Monsson

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to June's minutes.
  • Treasurers Report
    • Sandee Razminas reported the balance was $11,097.58, which includes $2,270.00 from the calendar before our calendar expenses have been paid out.
  • Scholarship
    • We have received four names that will be drawn from at our next meeting. We will have a restaurant employee do the honors. The winner's trainer will be notified the day after the drawing and the winner will be announced to the public at the State Fair.
  • Horse Show
    • Brent Cowan has accepted the position of horse show manager. Sandee provided Brent with a chart of past hired professionals and expenses as well as a preliminary show program, independent contractor agreement forms, and TO DO lists for various positions. We discussed preferences for the announcer's position. The positions confirmed at this point are:
      • Sandee--Office Manager
      • Meg--Show Secretary
      • Jane--Paddock Manager
      • Brent and Betsy--Gate Managers
      • Stephanie R. and Ashley K.--Ribbon Presentation
      • Gail--Center Ring Set-Up
      • Katie K.--Music
      • HorseFlix--Videographer
    • Both air and ground transportation has been handled, but we do need two judges, a photographer, and DQP.
  • Barbecue
    • A motion was made and passed to discontinue the barbecue. We will consider other options for a social gathering to occur late Saturday afternoon.
  • Sponsorships
    • Betsy will put together a sponsorship letter with bright-colored sticker on outside. Also decided to tie sponsorships in with the show program in that a person sponsoring four or more classes would receive a business card-sized ad in the program if their sponsorship was received by August 15. Linda B. volunteered to do the telephone work to promote the sponsorships.
  • Salaries
    • A motion was made and passed to increase the office workers' salaries for the 2006 horse show. The Show Manager, Secretary, and Office Manager positions will each pay $300.00 with an additional $100.00 bonus payable if sponsorships and entry fees cover the extra expense.
  • Banquet
    • We will coordinate with the Big D Charity Auction to hold the High Point Awards Banquet on the same weekend. The date of February 10 was selected, and the casino theme was approved. Terri Dolan will be contacted again to reserve our traditional hotel banquet room.

New Business

  • No new business

Meeting Adjourned

Next Meeting

  • August 21, 2006
  • Love & War in Texas
  • Plano Parkway and Central Expressway
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

June 19, 2006 Meeting

Meeting Attendance

  • Gail Kirkland, Brent Cowan, Jane Monsson, Sandee Razminas, Meg Rockman, and Candee Carlson

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to May's minutes.
  • Treasurers Report
    • Sandee Razminas reported the balance as $8,826.12.
  • Scholarship
    • Paul and Candee have each responded to date. Meg suggested contacting Koren via e-mail. Betsy is to follow up on that.
  • Calendar
    • We will be able to have more than one image (image within an image). We can also include barn names and information. All sixteen months/pages were sold, entries closed on May 31. We are well on our way to having the photos in and ads paid. Special thanks to all who participated. The calendar covers the months of September 2006 through December 2007. It is scheduled to be distributed at the State Fair.
    • Cost Estimates for color copies:
      • M&S Graphics--100 copies on 80 pound stock, $1,895.00
      • Plano Type & Graphic--100 copies, $1,618.84
      • Koehler Graphics--100 copies, $737.00
    • More estimates to come. Retail pricing will be discussed further after costs are established.

New Business

  • Awards Banquet
    • Sandee brought up banquet in February, suggested continuing with casino theme. Sandee will chair the banquet committee, Betty Shupp will be helping to coordinate the event.
  • Horse Show
    • Dates are October 14-15 at the Las Colinas Equestrian Center. We need to check on staff positions with Janie Hamilton, Show Manager.
    • Sandee submitted the idea of selling "Good Luck" ads in the NTASHA Premium Book. This idea did not make it forward to vote. A discussion about a "Sponsorship Booklet" was tabled.

Meeting Adjourned

Next Meeting

  • July 17, 2006
  • Steak and Ale
  • 635 and Abrams
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

May 15, 2006 Meeting

Meeting Attendance

  • Candee Carlson, Sandee Razminas, Jane Monsson, Janie Hamilton, and Gail Kirkland

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • There were no corrections to April's minutes.
  • Treasurers Report
    • Sandee Razminas reported the balance as $8,403.26.
  • Big D Luncheon
    • Discussed NTASHA exhibitor lunch for Big D. Next year passed crown to Katherine Goodwin. She has agreed to handle the lunch in 2007. Group discusses possible ending Junior Exhibitor lunch due to lack of interest on Junior Exhibitors. Discussed having mothers of club donate possible lunch instead of purchasing food. Decision was tabled until next year or let Katherine make choice on who she wants to handle the lunch. Tabled till next year.
  • Scholarship
    • NTASHA Scholarship flyer needs to be e-mailed out to entire NTASHA membership ASAP. Also include the TASHA members.
  • Calendar
    • The calendar was the topic for the rest of the evening. Everyone had to go home and watch Gray's Anatomy. Jane will be working on the promo sheet for the calendar. E-mail will go out to the same people as above with regard to the scholarship. Space reservations for calendar must be made in May along with a deposit. Photo must be delivered by June with final payment. Calendar is to be sold at the State Fair in September. Janie will put a link on the website for people to request placement of ad for calendar and for the purchase of calendar.

New Business

  • No new business.

Meeting Adjourned

Next Meeting

  • June 19, 2006
  • Steak and Ale
  • 635 and Abrams
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

April 2, 2006 (March Meeting and NTASHA Awards Banquet)

Meeting Attendance

  • The following families: Bozeman, Bul, Cowan, Goodwin, Kern, Marple, Marzik, Pickford, Crowder, Diaz, Graves, Kirkland, Robles, and Shupp
  • The following individuals: Candee Carlson, Jane Monsson, Sandee Razminas, Meg Rockman, Debbie Watkins, Ginny Beth Norton, Koren Mercer, and Beth Oseroff.

Old Business

  • Call to Order
    • Gail Kirkland called the meeting to order.
  • Approval of Minutes
    • Corrections to last month's minutes:
      • The correct spelling of Sandee's last name is Razminas.
      • Teri Rader is not a new board member. Teri Robles is.
  • Treasurers Report
    • Sandee Razminas reported the balance as $8,267.73.
  • Board Members
    • The board members and officers for 2006 were announced (see February Minutes).

New Business

  • Texas High Point Awards
    • Our new president noted that we will be hosting this year's Texas High Point Awards and that sponsorship of the Big D Auction was lower than anticipated. She pointed out that in order to have a successful show and banquet, our support must not wane. We will need both financial support and support in the form of volunteer action in order to host both the horse show and awards ceremony. Please be ready and willing if a call to action arises.
  • Awards Ceremony
    • Brent Cowan moderated and Katie Kirkland presented the awards for 2005 achievements. A complete list of the winners can be viewed at www.texassaddlebreds.com.

Meeting Adjourned

Next Meeting

  • April 17, 2006
  • Steak and Ale
  • 635 and Abrams
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

February 20, 2006 Meeting

Meeting Attendance

  • Sandee Razminas, Candee Carlson, Janie Hamilton, Meg Rockman, Brent Cowan, and Betsy Cowan.

Old Business

  • Call to Order
    • Janie Hamilton called the meeting to order.
  • Approval of Minutes
    • There were no corrections to January's minutes.
  • Treasurers Report
    • Sandee Razminas reported the balance as $9,554.92.
  • Membership Drive
    • The membership drive was the first item discussed. Letters went out on February 2. Not many responses had come in as of the meeting date. There were letters sent to 23 trainers and numerous individuals.
  • High Point Awards
    • On the topic of high point awards, Janie reported that we were going to give plaques this year, since the price of acrylic had risen to the point of making our clear trophies unaffordable. Meg has been handling restaurant booking, and the Blue Mesa Grill in Addison has the best food and facilities package for our event. Several menu options and costs were discussed and it was decided that the Southwestern Gala Buffet package would be both reasonable and popular. Meg will continue to handle the details. A date would be researched after the meeting and verified within the next 24 hours.

New Business

  • Sponsorships
    • Sponsorships of other shows was discussed next. We need to send sponsorships in the amount of $300.00 each to SASHA, Pin Oak, Spring Extravaganza, TASHA, and Big D.
  • Annual Elections
    • The annual elections were held, even with the light attendance. 2005 Board Members had been Gail Kirkland, Jane Monsson, Teri Rader, Candee Carlson, and Betty Shupp. The 2005 Officers were Janie Hamilton as President, Brent Cowan and Vice President, Meg Rockman as secretary, and Sandee Razminas as Treasurer.
    • The slate for the 2006 officers was presented, and with no additions or deletions from the floor, the following officers were voted in:
      • Gail Kirkland--President
      • Jane Monsson--Vice President
      • Betsy Cowan--Secretary
      • Sandee Razminas--Treasurer
    • The 2006 Board members will be Janie Hamilton, Teri Rader, Candee Carlson, Betty Shupp and Meg Rockman.

Meeting Adjourned

Next Meeting (there will be no March meeting on the 3rd Monday, due to the quick-approaching NTASHA Banquet on April 2 at the Blue Mesa Grill). The next regular meeting will be:

  • April 17, 2006
  • Steak and Ale
  • 635 and Abrams
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

January 16, 2006 Meeting

Meeting Attendance

  • Candee Carlson, Gail Kirkland, Katie Kirkland, Janie Hamilton, Jane Monsson, Sandee Razminas, and Meg Rockman

Old Business

  • Call to Order
    • Janie Hamilton called the meeting to order.
  • Approval of Minutes
    • There were no corrections to December's minutes.
  • Treasurers Report
    • Sandee Razminas reported the balance as $10,429.19.

New Business

  • NTASHA High Point Awards
    • Janie Hamilton has not ordered the NTASHA High Point Awards because there is no date or place yet to award them. Membership discussed having the awards ceremony at the March meeting. Meg Rockman will set up a restaurant location for that meeting. Sandee Razminas said that last year $1,273.43 was spent on the NTASHA Awards. Janie said she would try to spend less this year.
  • Officer Elections
    • Janie Hamilton reminded the club that Officer Elections will be held at the February meeting. The nominating committee is Candee Carlson, Jane Monsson, and Sandee Razminas. According to the Bylaws, their slate must be announced at least 10 days before the February meeting. Open nominations from the floor will be taken at the February meeting.
  • Membership Drive
    • Sandee Razminas and Meg Rockman had an idea to drive memberships: Anyone sends in their membership form by March 1 will be in a drawing to win a $5.00 Starbucks gift card, and NTASHA will give away one card for every 10 membership we have.
    • However membership discussed further ideas. Candee Carlson mentioned that it's really the trainers that need to get involved and ask their customers to join. Janie Hamilton suggested a letter right before Big D be sent to remaining non-members who would have won awards this year of they had been members, and possibly with a picture of the trophy on it.
    • After much discussion Meg made three motions, each of which were approved:
      • Meg will send out the usual letter as a mass mailing, simplified to explain NTASHA membership awards and benefits.
      • Sandee will call all the trainers in Texas, as well as a couple in Oklahoma and Louisiana, and let them know a packet of NTASHA information is coming along with 20 membership forms.
      • A packet will be sent to those trainers to include a small poster, 20 membership forms, a $5.00 Starbucks gift card, and a cover letter explaining that for every five memberships they generate for NTASHA, they'll be sent another $5.00 Starbucks gift card.
  • New Charter Club
    • Janie Hamilton said that San Antonio is now a charter club of ASHA. She made a motion that Texas High Points be open to members of SASHA as well as NTASHA and TASHA; and that the trophies be split between the three clubs. The motion passed and she will contact TASHA to discuss it.
  • High Point Calendar
    • Janie Hamilton pointed out that the TASHA December show falls after December 1, which is the day that age division eligibility is determined. The issue currently is that the TASHA show ends the show high point season, and she suggested it should start the show season. She will contact TASHA to tell them this change has be made, and the 2005 December TASHA show will count for both the 2005 and 2006 High Points to accommodate the change for this year.
  • 2006 Budget
    • Sandee Razminas presented the 2006 budget to the membership. It was approved

Meeting Adjourned

Next Meeting

  • February 20, 2006
  • Steak and Ale
  • 635 and Abrams
  • 6:30 P.M. Dinner
  • 7:00 P.M. Meeting

January 16, 2006 Attachment to Minutes

Dear NTASHA Member,

This letter is to inform you of the upcoming election of NTASHA Officers. The election will take place at the February meeting on February 20, 2006. In order to be eligible to vote, you must be a member in good standing. If you have not renewed your membership for 2006, you can, according to the Bylaws, pay your dues prior to the start of the meeting and still be eligible to vote.

Sandee Razminas will be at the meeting to accept your dues prior to the meeting coming to order. Only one adult member within a Family or Lifetime membership is eligible to vote. Senior members have one vote and Junior members are ineligible to vote.

The slate of 2006-2008 Officers is:

President: Gail Kirkland
Vice President: Jane Monsson
Secretary: Betsy Cowan
Treasurer: Sandee Razminas

Remember, any member in good standing can be nominated from the floor at the meeting.

Sincerely,

 

The Nominating Committee
Candee Carlson, Jane Monsson, and Sandee Razminas