December 18, 2005 Meeting

Meeting Attendance

• Candee Carlson, Gail Kirkland, Katie Kirkland, Janie Hamilton, Jane Monsson, Sandee Razminas, Meg Rockman, Linda Marzik, Nicole Marzik, Katherine Goodwin, Chloe Goodwin, Betsy Cowan, Linda Bozeman, and Linda Konner

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to Novembers's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $10,476.60.
• NTASHA Clinic
  • Janie Hamilton said that Patty Milligan talked to Debbie Graves and determined there are not enough stalls at her barn to host a clinic. Membership discussed having the clinic at CCYP, however Sandee Razminas reminded the club that CCYP is very expensive and cost prohibitive for a clinic.
  • Membership voted to cancel the clinic.
  • Janie Hamilton asked everyone to continue to look for opportunities for NTASHA to host an event in 2006. NTASHA is required to have two events each year and without a clinic and the banquet in 2006 the club must do something else.
  • A tack swap was discussed in detail, where NTASHA could charge by the booth for people to sell horse-related items. The possibilities of a kids bake sale and a horsemanship exhibition during this tack swap were also discussed.

New Business

• No new business.

Meeting Adjourned

Next Meeting

• January 16, 2006
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Mark Butschek, Candee Carlson, Gail Kirkland, Janie Hamilton, Jane Monsson, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to October's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $1,721.99. NOTE: This does not include any proceeds from the show, only expenses.
• NTASHA Fall Classic Horse Show
  • Meg Rockman reported that overall the show went smoothly. The Facility was in good shape, footing was good, and the Kirkland's did a great job with the music. A couple of the English Open classes made but none of the Western Open classes made. There were 74 horses shown and several seven-horse TWH classes.
  • Sandee Razminas said that NTASHA got $455.00 in sponsorhships at the show. The concession stand (a 4H group) did not understand their fee was $150.00 per day so NTASHA only charged them $75.00 for Sunday. The facility slightly under-billed NTASHA for the stalls and this has not been reconciled. However the $3,000.00 deposit on the 2006 show will be moved out of this year's expenses. She will have a final report on the show at the December meeting.
• NTASHA Clinic
  • Janie Hamilton said that the TASHA show is January 28-29 in Houston and the banquet is the 28th. The Big D Auction is February 12 at 2:00 P.M. At the last meeting, membership discussed the possibility of having the clinic the same weekend as the Big D Auction.
  • Mark Butschek has talked with Debbie Graves about using her barn as a location for the clinic. He will circle back with her to discuss number of stalls available and costs, facility costs, and dates available.
  • Sandee Razminas mentioned that as of the middle of November, Collin County Youth Park was available February 11-12. However one day in the show barn at CCYP will cost $575.00 for ten hours or $700.00 for 12 hours. At the show, Cheryl Manahan and Marianne Rader expressed interest in coming to the clinic.
  • Membership discussed how to save money (and time for those here for the Big D Auction) on this clinic, such as having a classroom clinic instead of a riding clinic. Various speakers were suggested.
  • Janie Hamilton mentioned briefly that trimming down the NTASHA Highpoitn Awards is another way to save money.

New Business

• No new business.

Meeting Adjourned

Next Meeting

• December 18, 2005
• Sandee Razminas' House
• A Christmas Party! Bring your favorite dish to share and drinks will be provided!

Meeting Attendance

• Mark Butschek, Candee Carlson, Gail Kirkland, Janie Hamilton, Patty Milligan, Jane Monsson, Sandee Razimas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to September's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $12,250.41.
• NTASHA Fall Classic Horse Show
  • Janie Hamilton reported that NTASHA has paid the fee due at Las Colinas. The dates for next year's show were discussed: either in September right after the State Fair, Halloween weekend October 28-29, or October 14-15. Those present decided that October 14-15, 2006 would be best. Janie will reserve those dates.

New Business

• NTASHA Clinic
  • Janie mentioned that the club's clinic is coming up fast. Mark Butschek is organizing details of the clinic. Facilities were discusses and clinicians were mentioned: including Linda Freseth, Gail Lampe, and Ann Speck.
  • Membership discussed having a one-day or two-day clinic. The possibility of having the clinic the same weekend as the Big D auction was also offered up. The TASHA show is February 4-5 and most likely the banquet (in Houston) will be that weekend as well. Ideally the NTASHA clinic would be February 11 and the Big D Auction would be February 12. Big D will decide their Auction date on November 7 at their monthly meeting.
  • Nothing was decided pending the Big D meeting.

Meeting Adjourned

Next Meeting

• November 21, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Candee Carlson, Brent Cowan, Bestsy Cowan, Gail Kirkland, Katie Kirkland, Janie Hamilton, Jan Monsson, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to August's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $13,455.42.
• NTASHA Fall Classic Horse Show
  • Janie Hamilton was happy to report that sponsorships currently total $5,190.00. NTASHA is planning on having prize money because the sponsorships are at this level.
  • Gail Kirkland reported that 26 hotel rooms are reserved and only four of those are specifically for NTASHA show officials.
  • There will be no video photographer.
  • Sandee Razminas reported on trophy costs:
    • $17.51 for Championship trophies
    • $20.00 for Youth Championship trophies
    • $3.19 for Qualifiers
    • $6.00 for the Medallions
  • Janie will be asking for volunteers to conduct the Jackpot Judging.
• Website
  • Janie mentioned that Linda Marzik's nephew will provide free hosting to www.texassaddlebreds.com.

New Business

• No new business.

Meeting Adjourned

Next Meeting

• October 17, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Linda Bozeman, Candee Carlson, Brandi Clark, Gail Kirkland, Ashley Kirkland, Katie Kirkland, Janie Hamilton, Denise Hurst, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to July's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $13,033.08.
• NTASHA Fall Classic Horse Show
  • Janie Hamilton reported that sponsorships are at a very low level--$1,790.00 to date. NTASHA needs much more sponsorship money.
  • Meg Rockman reported that 416 premium books were mailed out prior to August 14 and approximately 120 more would be mailed out in the week following the August meeting. Thanks very much to Jane Monsson, who has donated all materials and printing as well as countless hours to assemble the books.
  • Janie continued with a show update: Joe Bradshaw will be the farrier and the DQP has been confirmed with the TWH Commission. NTASHA still needs a photographer and/or videographer.
  • Brent Cowen told Janie that he will have four gatekeepers lined up.
  • Linda Bozeman said that Center Ring refreshments are all set.
  • Gail Kirkland reported that the hotel rooms and a car are set for the judges.
  • Sandee Razminas said that she is still working on trophies and ribbons have been ordered. Ribbon presenters will be Stephanie Razminas and Ashley Kirkland.

New Business

• Website
  • Janie said that the website is currently down--the host has gone out of business. She is currently seeking a host for the NTASHA site as well as for State Fair, Big D, and the Texas Futurity.
• Spring Clinic
  • Janie said that Nancy Lassiter suggested Teresa Barnes as a clinician. Teresa helps riders create workouts to strengthen muscles specifically needed for balance and endurance when riding a horse. Membership thought that would be good for part of one day of the clinic.

Meeting Adjourned

Next Meeting

• September 19, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Linda Bozeman, Mark Butschek, Candee Carlson, Betsy Cowan, Gial Kirkland, Ashley Kirkland, Janie hamilton, Jane Monsson, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to June's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $12,266.14.
• NTASHA Fall Classic Horse Show
  • Janie Hamilton reported that eight TWH classes were deleted from the schedule, while seven were added.
  • Sponsorships are very far behind past years. So far, NTASHA has raised only $725.00, while in the past, several thousand dollars have been raised by this point. The earlier show date may have something to do with this shortfall. Gail Kirkland said that her daughter Katie would create a poster to display at Milligan's Stables about the show. Members discussed sending a mass e-mail, which Meg Rockman said she would do. Meg also said she and Jane Monsson would get the premium book out ASAP.
  • Sandee Razminas mentioned that she's still looking for trophies. Back pins have been impossible to find and whips have been too expensive. Other ideas discussed were jars of peppermints for qualifier trophies.
  • Gail Kirkland said the hotel is offering a rate of $52.00. Judges will be upgraded to suites at no cost.
  • Membership decided not to have the BBQ due to its cost.

New Business

• There was no new business.

Meeting Adjourned

Next Meeting

• August 14, 2006
• Pool Party at Linda Bozeman's House
• Thanks to Linda Bozeman for hosting our next meeting, August 14 at 3:00 P.M. Remember to bring something to eat and share.

Meeting Attendance

• Candee Carlson, Brent Cowan, Betsy, Cowan, Gail Kirkland, Janie Hamilton, Jane Monsson, Sandee Razminas, Meg Rockman, and Donna Skinner

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to May's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $12,278.90.
• NTASHA Fall Classic Horse Show
  • Meg Rockman reported that the sponsorhip letters went out in waves, but all were mailed by the middle of June. She mailed approximately 470 letters to the members of NTAHSA, TASHA, SWHBA, and other.
  • Janie Hamilton updated membership on the following show positions:
    • ASB Judge--Cheryl Monahan from Wichita, Kansas
    • Photographer--still needed
  • Janie said that the class sheet will be finalized after July 6 when she meets with some TWH folks to go over it.
  • Janie presented the following amendment to the show rules regarding the Academy division:
    • "Only horses used in lesson programs and students enrolled in a lesson program (who do not own or show their or their family owned horses) are elibible for these classes. Riding jods, shirts, vests, and derbies are required (no coats). Entries and ages in equitation classes follow the procedures outlined in the USEF Equitation Division. Helmets are optional."
  • Membership voted to adopt the new policy.

New Business

• Miscellaneous Business
  • Janie received a letter from the ASHA Silent Auction committee asking for a monetary donation or item for the auction, which benefits their scholarship fund. Membership voted not to contribute.

Meeting Adjourned

Next Meeting

• July 18, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Candee Carlson, Gail Kirkland, Katie Kirkland, Janie Hamilton, Jan Monsson, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to April's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $12,751.81.
• Big D Luncheon
  • Gail Kirkland reported that the luncheon was a success, with lots of food: 17 pizzas and over 40 sandwiches. The Diaz's brought drinks and the Robles' donated fruit and veggie trays. Thanks for all the help. Total cost was approximately: $454.00.
• NTASHA Fall Classic Horse Show
  • Janie Hamilton updated membership on the following show positions:
    • Ringmaster: Robbie Wagner
    • Photographer: still needed
    • Organist: Gail Frazier
    • Judges: Still Needed
  • There will be risers at the office end of the arena again this year. We are not charged for these and it helps cut the size of the arena.
  • Sponsorship letters will go out in early June to NTASHA and TASHA members. Janie will send labels and the letter to Meg Rockman for distribution. Meg will contact Nancy Lassiter for the SWHBA membership list. Jane Monsson mentioned that e-mail would be a good way to get the word out as well. She mentioned broadcast e-mail services that could do that for free and she will look into it.
  • Those present made the following changes to the show to cover rising facility cost:
    • Stall fees will be $60.00 (from $50.00)
    • Office fee will be $10.00 (from $5.00)
  • Changes were discussed for the General Rules of the show, including Academy attire and ownership of Academy horses. Janie Hamilton will present specific changes next month.

New Business

• Miscellaneous Business
  • Membership voted to pay the outside accountant $100.00 to audit NTASHA's books per the charter club requirements.

Meeting Adjourned

Next Meeting

• July
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Mark Butschek, Barbie Butschek, Candee Carlson, Brent Cowan, Janie Hamilton, Gail Kirkland, Sandee Razminas, and Donna Skinner

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • There were no corrections to March's minutes.
• Treasurers Report
  • Sandee Razminas reported the balance as $13,262.66.
• Horse Show Program
  • The Horse Show Program class went well. Jane Monsson, Sandee Razminas, and Meg Rockman came to the class. A mock show was presented by Janie Hamilton and Nancy Lassiter. All three students passed.
• NTASHA Fall Classic Horse Show
  • Some more positions for the Horse Show have been filled:
    • Show Manager: Janie Hamilton
    • Show Secretary: Meg Rockman
    • Office Manager: Sandee Razminas
    • Hospitality: Gail Kirkland
    • Center Ring Manager: Linda Bozeman
    • Ribbon Presented: Stephanie Razminas
    • Ribbon Presenter: still needed
  • There was much discussion on increasing some fees to offset the increased expenses.

New Business

• Charter Club Bylaws
  • Janie Hamilton brought to the attention of the membership the Bylaws of ASHA (American Saddlebred Horse Association). For NTASHA to be a Charter Member we meet all but two sections of ASHA Membership: Section 10: The Treasurer of each Charter Member must make an annual report to the members. Al least one annual budget must be prepared.
  • Section 11: Charter Members with annual budgets in excess of $5,000.00 must be reviewed annually by an outside audit presented to the club members.
  • Sandee Razminas presented the budget for 2005. Brent Cowan made a motion to accept the budget. The motion was seconded by Candee Carlson. The Motion was approved.
  • Sandee Razminas will contact an outside accountant to audit the books.

Meeting Adjourned

Next Meeting

• May 16, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Mark Butschek, Barbe Butschek, Candee Carlson, Betsy Cowan, Brent Cowan, Janie Hamilton, Jane Monsson, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • Corrections to February's minutes: the net cost of the banquet was $4,431.08.
• Treasurers Report
  • Sandee Razminas reported the balance as $12,520.06.
• Horse Show Program
  • Janie Hamilton reminded the membership that the horse show program class is at Nancy's office on April 2 at 2:00 P.M. Anyone who is interested in learning the program is invited.
• Club Computer
  • Thank you to Barbe Butschek for locating a donated laptop for NTASHA. Janie Hamilton and Nancy Lassiter will load the horse show program onto it and then the club Secretary will be responsible for its care.
• NTASHA Fall Classic Horse Show
  • Janie Hamilton said that the final dates for the show are September 24-25. She said that the class list looks good at this point. In 2004, the club collected $4,475.00 in total sponsorship money and the membership discussed ways of growing that sponsorship amount this year.
  • Janie also mentioned that Nancy Lassiter will not be in town for this show, so the office personnel (Show Manager, Office Manager, and Show Secretary) will need to be shifted. Other officials for the show include:
    • Paddock Master: Jane Monsson
    • Videographer: Hopefully HorseFlix
    • Photographer: still needed
    • Hospitality: still needed
    • Center Ring Manager: still needed, discussed Sandee Razminas, Stephanie Razminas, and Linda Bozeman
    • DJ/Announcer: still needed
    • Gate Keepers: Betsy Cowan said she could get four students again this year
    • Judges: still needed
    • BBQ: membership present decided to continue this tradition

New Business

• No New Business

Meeting Adjourned

Next Meeting

• April 18, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Mark Butschek, Candee Carlson, Betsy Cowan, Janie Hamilton, Gail Kirkland, Jane Monsson, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Janie Hamilton called the meeting to order.
• Approval of Minutes
  • January's minutes were approved.
• Treasurers Report
  • The balance was reported as $18,188.25. Sandee Razminas reported that some expenses from the banquet have not yet been paid.
• Non-Officer Board Member Elections
  • The following members were elected as non-officer board members:
    • Jane Monsson
    • Gail Kirkland
    • Terry Robles
    • Candee Carlson
    • Betty Shupp
• Banquet
  • Jane Monsson said Janie Hamilton did an excellent job handing out all those trophies in just 45 minutes. Janie congratulated the committee on a great banquet. Sandee Razminas said the net cost of the event was $4,177.49.
• Club Computer
  • Mark Butschek reported that Barbe will definitely be able to donate a laptop. Janie Hamilton said that "Computer School" at Nancy Lassiter's home will be April 2. This is the time for anyone who wants to learn the horse show program to do so.

New Business

• NTASHA Awards
  • Janie Hamilton said the cost for the acrylic NTASHA High Point awards has gone up to $28.00 and $23.00 each. NTASHA orders about 60 total each year and she suggested these have gotten too expensive for the club and it's time to explore a new trophy. She asked members to let her know if they see anything interesting for trophies next year.
• NTASHA Big D Junior Exhibitor Luncheon
  • Gail Kirkland suggested this year NTASHA could do sandwiches and chicken nuggets. She will need Moms to donate drinks and fruit.
• NTASHA Fall Classic Horse Show
  • Janie Hamilton said that the final dates for the show are September 24 and 25. This is the weekend after State Fair. It was suggested that NTASHA look into reserving Las Colinas stalls earlier in the week in order to accommodate out-of-town State Fair Exhibitors who want to show at the NTASHA show.
• Minute Delivery
  • Meg Rockman mentioned that it costs the club about $0.55 per member to mail the minutes. She will start e-mailing minutes (beginning with March) to everyone who puts their e-mail address on their membership forms. E-mail Meg with question or to confirm your e-mail address: meggorock@sbcglobal.net.

Meeting Adjourned

Next Meeting

• March 21, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting

Meeting Attendance

• Mark Butschek, Barbe Butschek, Brent Cowan, Betsy Cowan, Candee Carlson, Gail Kirkland, Katie Kirkland, Jane Monsson, Sandee Razminas, and Meg Rockman

Old Business

• Call to Order
  • Brent Cowan called the meeting to order.
• Approval of Minutes
  • December's minutes were corrected to show that Chelsea Butschek was not there and Donna Skinner was.
• Treasurers Report
  • The balance was reported as $17,114.15.
• Banquet
  • Brent Cowan said that Janie Hamilton has ordered trophies and Meg Rockman had sent out invitations. Candee Carlson said that Jane Monsson did a great job on the invitations. Meg said that she, Jane, and Sandee Razminas would be decorating.
• Attendance Dinner
  • Janie Hamilton asked Brent to announce that the attendance dinner would be January 23 at 6:00 p.m. After some discussion Barbe Butschek motioned that the club pay for those eight members' Banquet dinners instead of a separate dinner. Sandee Razminas amended the motion to add two drink coupons as well. The motion passed.
• Horse Show Program and Computer
  • Barbe Butschek reported that she will probably be able to donate a laptop to the club, loaded with Microsoft Office, and it will be able to run DOS programs as well. Thank you Barbe!
  • Membership began discussing the software program. Jane Monsson stated that she could create a FileMakerPro file that would be customized to all of NTASHA's needs for the show. Meg Rockman mentioned that she, Jane, and Barbe Butschek were going to have Nancy Lassiter teach then the current DOS program, and Sandee Razminas said she wanted to learn it as well. Meg suggested that happen first, then NTASHA could explore the FileMakerPro option. Barbe suggested that possibly the club could accept a donation of purchased software. Also discussed was the possibility that information could migrate from the DOS program to a Windows program.
  • Meg also mentioned that the club would need a printer. Jane Monsson said she would donate a printer/copier that would fit the club's needs. After much discussion there were no motions voted on.

New Business

• Show Sponsorships
  • Brent Cowan began a discussion of show sponsorships. Sandee Razminas said NTASHA donated to State Fair ($500.00), Big D ($500.00), SASHA ($300.00), Spring Extravangza ($300.00), Pin Oak ($300.00), and TASHA ($300.00 for both) in the past. Membership questioned why the shows were sponsored at different levels. It was suggested that NTASHA should sponsor only shows that need the funding the most. After much discussion Sandee Razminas motioned to equally support all Texas horse show organizations. Motion was passed. Brent said a budget should be approved by the membership. After further discussion Sandee motioned that NTASHA Sponsor each show organization with $300.00 in 2005. Motion was passed for a budget of $1,800.00 for 2005.
• Non-Officer Board Member Elections
  • Meg Rockman mentioned that Non-Officer Board Member elections are next month. Brent Cowan formed a nominating committee of Sandee Razminas, Meg Rockman, and himself, who met after the meeting adjourned.

Meeting Adjourned

Next Meeting

• February 21, 2005
• Steak and Ale
• 635 and Abrams
• 6:30 P.M. Dinner
• 7:30 P.M. Meeting